10 people · 1 day
A team planning day
- Meeting venue
- $1,250
- Food & beverages
- $1,750
- AV & meeting materials
- $750
- Team activity
- $750
- Local transportation
- $500
- Vendor budget
- $5,000
- Planning fee (10–15%)
- $500–$750
Total$5,500–$5,750
Planning fees
A clear fee. A defined scope.
Our planning fee is 10–15% of your approved vendor budget, added on top of it — never taken out of it. Your proposal confirms the exact rate and what's included before work begins.
Vendor budget
Venues, lodging, food, AV, activities and transportation — as approved by you.
+ Planning fee
10–15% of that vendor budget, confirmed in your proposal.
= Your total
e.g. $18,000 + $1,800–$2,700 = $19,800–$20,700.
Illustrative offsite budgets
Sample budgets to help you plan.
15 people · 2 days · 1 night
A two-day team offsite
- Accommodation
- $4,500
- Meeting space & AV
- $3,600
- Food & beverages
- $5,400
- Team activity
- $2,400
- Local transportation
- $2,100
- Vendor budget
- $18,000
- Planning fee (10–15%)
- $1,800–$2,700
Total$19,800–$20,700
30 people · 3 days · 2 nights
A company gathering
- Accommodation
- $18,000
- Meeting space & AV
- $6,000
- Food & beverages
- $13,500
- Team activities
- $4,500
- Local transportation
- $3,000
- Vendor budget
- $45,000
- Planning fee (10–15%)
- $4,500–$6,750
Total$49,500–$51,750
Illustrative amounts in USD, not quotes. Airfare, taxes, service charges, gratuities, contingency and on-site support are excluded.
What shapes your quote
You approve the budget and scope before booking.
Executive travel, ongoing coordination and systems setup are scoped and quoted the same way.
- 01Team size
- 02Event duration
- 03Destination
- 04Logistics complexity
- 05Level of support required
Let's make it happen
Planning your next offsite or executive trip?
Share your team size, timing and budget. You'll hear back within 1–2 business days.