EXECUTIVE
COLLECTIVE

ONE PLANNING PARTNER FOR TEAMS ON THE MOVE

Bring the team.
We’ll bring
the plan.

One dedicated partner for your team offsites, company meetings and executive travel—coordinated from the first brief to the final itinerary.

Let’s plan what’s next Explore our services

For founders, executive teams & growing businesses.

THE DETAILS MAKE THE DIFFERENCE
01

ILLUSTRATIVE ITINERARY

A well-planned day.
A better way to work.

ATL NYCA sample travel day
  1. Depart AtlantaFlight details & confirmation in one place
  2. Ground transferPickup instructions ready before arrival
  3. Client meetingLocation, contacts & calendar aligned
  4. Hotel check-inReservation details at your fingertips
One plan. All the essentials.JM / EC
Prepared for the next step.Travel · Meetings · Offsites

A preview of the clarity we bring to your plans.

TEAM OFFSITESEXECUTIVE TRAVELCLIENT VISITSTAILORED ITINERARIES

WHO WE WORK WITH

For growing businesses.

Founders & small businesses

Startups and growing companies planning their next gathering.

Remote & hybrid teams

Teams bringing people together from different locations.

People & operations teams

Office managers and executive assistants who need added planning support.

OUR SERVICES

What we coordinate.

Gathering the whole team or sending one executive on the road, you get one point of contact, one plan and one clear way to work together.

01

Team offsites

Venue sourcing, hotel blocks, catering, AV, dining and team activities.

02

Executive travel

Flights, hotels, ground transportation and tailored itineraries, for a single executive or an entire offsite group.

03

Client meetings & visits

Meeting spaces, guest arrivals, dining and schedules.

THE DETAILS

The right fit for your team.

Venue sourcing

We shortlist spaces that fit your goals, team and budget. Compare availability, costs, capacity and meeting facilities in one clear brief.

Dietary & accessibility needs

We consider attendee needs during sourcing and planning, and confirm arrangements with your venues and vendors.

Remote coordination is standard.On-site support is available on request and quoted separately.

OUR PROCESS

How it works.

01

Share your brief

Tell us your goals, team size, dates, destination and budget.

02

Approve your plan

Review venue options, the proposed agenda, budget and planning fee.

03

We coordinate

We manage the agreed bookings, vendors and deadlines, then deliver your final itinerary or event agenda.

Your scope may also include a venue comparison, booking tracker and key contacts.

ILLUSTRATIVE OFFSITE BUDGETS

Sample offsite budgets.

Examples to help you plan. The planning fee is added to your vendor budget, not taken out of it.

10 PEOPLE / 1 DAY

A team planning day

See cost breakdown
Meeting venue
$1,250
Food & beverages
$1,750
AV & meeting materials
$750
Team activity
$750
Local transportation
$500
Vendor budget (venues, lodging & more)$5,000
Planning fee (10–15%)$500–$750
Total with planning fee$5,500–$5,750

15 PEOPLE / 2 DAYS / 1 NIGHT

A two-day team offsite

See cost breakdown
Accommodation
$4,500
Meeting space & AV
$3,600
Food & beverages
$5,400
Team activity
$2,400
Local transportation
$2,100
Vendor budget (venues, lodging & more)$18,000
Planning fee (10–15%)$1,800–$2,700
Total with planning fee$19,800–$20,700

30 PEOPLE / 3 DAYS / 2 NIGHTS

A company gathering

See cost breakdown
Accommodation
$18,000
Meeting space & AV
$6,000
Food & beverages
$13,500
Team activities
$4,500
Local transportation
$3,000
Vendor budget (venues, lodging & more)$45,000
Planning fee (10–15%)$4,500–$6,750
Total with planning fee$49,500–$51,750

Illustrative amounts in USD, not quotes. Airfare, taxes, service charges, gratuities, contingency and on-site support are excluded.

PLANNING FEES

A clear fee. A defined scope.

10–15%

OF YOUR APPROVED VENDOR BUDGET

HOW YOUR TOTAL ADDS UP

  1. Vendor budgetVenues, lodging, food, AV, activities and transportation, as approved by you.
  2. + Planning fee10–15% of that vendor budget, confirmed in your proposal.
  3. = Your totalExample: $18,000 vendor budget + $1,800–$2,700 fee = $19,800–$20,700.

Your proposal confirms the exact rate and what’s included before work begins. Vendor costs are separate from the planning fee.

Executive travel works the same way: whether it’s added to an offsite or planned on its own, it’s scoped and quoted in your proposal. Ongoing coordination and systems setup are quoted the same way.

Request a proposal

WHAT SHAPES YOUR QUOTE

  1. 01

    Team size

  2. 02

    Event duration

  3. 03

    Destination

  4. 04

    Logistics complexity

  5. 05

    Level of support required

You approve the budget and scope before booking.

MEET JM

Personal attention.
Business in mind.

Founded by Jessica McGill, a former HR specialist with more than 10 years of corporate experience, JM Executive Collective brings the structure of corporate operations and the care of a people-first career to every offsite, meeting and trip.

After a decade inside corporate teams, I know what makes a gathering work behind the scenes: aligning stakeholders, respecting budgets and approvals, supporting people of every role and need, and handling sensitive details with discretion. I bring that same approach to the events and travel that bring your people together.

  • People-first planningAttendee needs, accessibility and inclusion are considered from the first brief.
  • Corporate-ready processClear budgets, approvals, deadlines and documentation you can share with your leadership.
  • Calm, discreet communicationOne responsive point of contact who treats your plans and your people with care.

FAQs

Before we begin.

When should we start planning our offsite?

Reach out once you have a general timeframe and goals. We’ll discuss timing and availability.

What kinds of teams and group sizes do you work with?

We support startups, small businesses, remote teams and internal planners. Share your group size so we can confirm the fit.

What happens once we submit an inquiry?

We’ll reply within 1–2 business days. We review your brief, then discuss the scope, budget and next steps.

How much does planning cost?

Our planning fee is 10–15% of your approved vendor budget, added on top of it. For example, an $18,000 vendor budget carries a $1,800–$2,700 planning fee, for a total of $19,800–$20,700. Your proposal confirms the rate and scope before any work begins.

Do you plan executive travel on its own?

Yes. Executive travel can be added to an offsite or planned on its own. Either way, you’ll receive a proposal with the scope and fee for your approval before anything is booked.

Will someone from JM be onsite?

On-site support is available when requested and agreed in advance. Standard coordination is remote.

LET’S MAKE IT HAPPEN

Let’s talk about
your plans.

Share a few details about your team, timing and budget.

JMexecutivecollective@gmail.com

Prefer a direct message? Find us on Instagram ↗

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